The short report issued Monday from Comptroller Justin P. Wilson calculated $1,020 missing from a football team fundraiser last August. To raise money for the team, players and staff sold season tickets and a T-shirt for $30 each.
According to the comptroller’s investigation, the money for 34 distributed tickets was not turned in to the team’s account. The school staff member responsible for the fundraiser, who was not identified in the report, told investigators he gave away approximately 30 of the 300 available tickets to players, students, their family members and school staff.
The comptroller’s office auditor recommended attempting to collect the $1,020 shortage and to bolster accounting procedures for school collections.
A look at the school’s baseball concessions accounts found lacking oversight in the operation.
According to the report, the person managing concessions, who again was not named, bought the initial stock for the season’s food and drinks with his own money, then used profits from concessions sales to restock.
In one instance, the investigator said two months passed between the collection of some concessions funds in the summer and the date the money was received by the school’s bookkeeper.
In the future, the comptroller recommended depositing any collected funds within three days and following the school’s normal purchasing procedures to buy concessions inventory.
An answer to the investigation’s findings by Washington County Schools Director Kimber Halliburton said the district’s new finance director has already implemented new procedures to correct the accounting problems.
All funds received will be counted at the end of the day by two school staff members and documented. Concessions inventory will be bought using the school’s activity fund.
Lastly, each school’s athletic director is now responsible for working with the bookkeeper to implement the new polices and monitor for funding discrepancies.
The accounting issues were publicized on Facebook last October by former Crockett football coach Gerald Sensabaugh while he was suspended and being investigated for accusations of improperly practicing an injured player and creating a hostile environment for athletes and staff.
Sensabaugh was fired in March, and has a lawsuit pending against the district claiming he was improperly disciplined.